If you need an apostille in California, it’s crucial to follow the correct steps to avoid delays and unnecessary expenses. An apostille is a certification that verifies the authenticity of a document for use in another country under the Hague Apostille Convention. However, many people make common mistakes that can complicate the process. Here are five mistakes to avoid when obtaining an apostille in California.

1. Not Checking Whether an Apostille Is Needed

Before starting the process, confirm that the destination country is a member of the Hague Apostille Convention. If the country is not a member, you may need additional authentication, such as embassy legalization. Failing to verify this requirement can result in wasted time and fees for the wrong certification.

2. Submitting Incorrect or Incomplete Documents

Not all documents are eligible for an apostille. In California, common documents that require an apostille include:

• Birth, marriage, and death certificates issued by the county recorder

• Business documents (e.g., Articles of Incorporation, Certificates of Good Standing)

• Notarized documents (e.g., Power of Attorney, affidavits)

A major mistake is submitting documents that are incomplete, improperly notarized, or not issued by the correct authority. Always check with the California Secretary of State to ensure your documents meet the necessary criteria.

3. Not Using the Correct Notary Process

If your document requires notarization, ensure that the notary public follows proper procedures. Common errors include:

• Missing or incorrect notarial wording

• The notary failing to use an official stamp or seal

• Not verifying the signer’s identity correctly

Any mistake in the notarization process will lead to rejection, forcing you to start over and pay additional fees.

4. Choosing the Wrong Apostille Submission Method

California offers three ways to obtain an apostille:

• In-person at the Sacramento or Los Angeles Secretary of State offices

• By mail to the Sacramento office

• Through an apostille service that can handle the process on your behalf

Many people assume they can walk into any government office and get an apostille on the spot. However, not all locations offer this service, and some have specific requirements. Additionally, mail submissions can take weeks, so planning ahead is essential.

5. Not Accounting for Processing Times and Fees

A common mistake is underestimating how long the apostille process takes. Standard processing times for mailed-in requests can take several weeks, while in-person requests may still require an appointment or long wait times. Expedited services are available through third-party providers but come with additional costs.

To avoid last-minute stress, check current processing times on the California Secretary of State’s website and plan accordingly. If you need an apostille urgently, consider using a reputable apostille service to expedite the process.

Final Thoughts

Getting an apostille in California doesn’t have to be stressful, but avoiding these common mistakes can save you time and money. Make sure to check if you need an apostille, verify document requirements, follow proper notarization steps, choose the correct submission method, and plan for processing times. If you need professional assistance, working with an experienced apostille service can help ensure a smooth and hassle-free experience.

Need help with an apostille in California? Contact us today for expert guidance and fast processing!